The Henika District Library is seeking a detail-oriented, dependable Part-Time Bookkeeper to manage the library's financial records in collaboration with the Library Director, Board of Trustees, and library staff.

JOB TYPE: Part-Time. Primarily remote. Ideal candidate should be available for occasional in-person meetings and to pick up supplies (such as checks, stamps, and envelopes) as needed. Staff laptop available as well as ability to complete work at the library if desired.

SCHEDULE: Flexible; approximately 10 - 16 hours per month as needed by the library.

EXPECTED START: Late December 2026

BENEFITS: Flexible schedule, mostly-remote

 

DUTIES/RESPONSIBILITIES:   

• Maintain the library's accounting system using QuickBooks.
• Manage accounts payable by preparing and mailing checks, recording payments and liabilities, and updating vendor accounts on a biweekly basis.
• Record and maintain documentation for all deposits.
• Process biweekly payroll and maintain accurate payroll records.
• Reconcile bank accounts by the fourth business day of each month at noon. 
• Prepare monthly financial statements and reports for the Library Board by the fourth business day of each month at noon, as well as additional financial reports as needed.
• Submit federal and state tax payments on time and file all required tax reports.
• Calculate and maintain employee paid time off (PTO), including vacation, holiday, and personal leave balances.
• Prepare for and participate in the library's annual financial audit.
• Ensure compliance with applicable laws, regulations, library policies, and accepted accounting practices.
• Maintain up-to-date understanding of the Uniform Chart of Accounts
• Perform other related bookkeeping and financial duties as assigned.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Associate's degree or higher in accounting, bookkeeping, finance, or a related field.
• Experience using Microsoft Office, particularly Excel.
• Exceptional attention to detail, organization, and accuracy.
• Ability to work independently and manage time effectively.
• Strong commitment to confidentiality, professionalism, and integrity.

 

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES:

• Two or more years of bookkeeping or accounting experience, preferably in a government or nonprofit organization. 
• Proficiency with QuickBooks.

 

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